Have you been involved in creating (or following) a selection plan for digitization? Who was involved in creating the guidelines, and what were the key points in the plan? Did you experience any failures?
I worked with a clinic once that had bought Epic and was trying to preempt the project by scanning as many records as they could in order to save time later on. Unfortunately, the leg-work fell to some employees without much experience with computers, medical records OR scanners. All of the files were saved as .txt files and only the fronts had been scanned. We had to start from scratch. This could have been mitigated through proper training or by using computer-savvy resources. It also would have helped to have parceled out the work with built-in checks once they had finished each parcel.
Based on both Harvard’s guide and the examples of organizations’ selection criteria linked above, do you think there is an “ideal” set of criteria? How might this vary by organization type?
In the same way that we’ve talked about metadata, back-end structures, and front end software, I don’t think we’ll ever have “ideal” sets of anything. The choices are based on the values of the organization creating the criteria. If you’re a library specializing in rare materials in a niche interest area, you may not put as much thought into use/traffic as the Library of Congress does. The smaller the community you service or the area of interest you work within, the narrower your criteria could be.
My own experience with project management is pretty deep, but completely separate from the world of libraries. I worked as a PM at Epic for 4 years, then as a PM for a year in the infrastructure department of an insurance provider and no I’m a consultant PM for hospitals installing Epic software. I’m hoping to get my PMP and maybe get into the management side of corporate librarianship… we’ll see. In terms of software to track projects, I do love MS project, but only as a basic guide. I LOVE OneNote for tracking and sharing purposes. Having both of those in a shared space really makes a project easier to handle and easier to understand. I was pretty happy to see this section on the syllabus, as it’s something that I’ve been trying to learn more about for a while. If anyone has any resources for PM-ing in the world of libraries, I’d love to see 🙂